Office Manager

A vacancy for an office manager is planned for creation (replacement) in March 2025 during the maternity leave of the primary employee. The workplace will be at the Representative office of a foreign pharmaceutical company.

Responsibilities:

• Ensuring the office's operational functionality and maintaining office equipment.
• Processing incoming/outgoing correspondence (sending registered letters via mail and courier services).
• Receiving and directing phone calls.
• Supporting the organization of corporate events, training sessions, and business trips for employees.
• Searching for optimal suppliers of goods and services, preparing criteria assessments of proposals and documents for contract signing.
• Coordinating document flow.
• Preparing HR reports, maintaining personnel files, and supporting the hiring/termination process.
• Assisting in the accounting and distribution of promotional materials.
• Executing tasks assigned by Head of Representative office.

Requirements:

• Experience of at least 3 years in the position of office manager or in a similar role (assistant to management, secretary, etc.).
• Higher education.
• English language proficiency at a level no lower than B1.
• Knowledge of document management principles.
• Proficiency in Microsoft Office.
• Clear oral and written communication skills.
• Ability to multitask.
• Teamwork skills and the capability to meet deadlines effectively.
• Personal qualities: good communication skills, responsibility, attention to detail, stress resistance, and a high level of self-organization and self-control.

Conditions:

• Work schedule: 5/2 from 9:00 to 18:00 (break for lunch - 45 minutes), on Fridays from 9:00 to 16:45.
• Timely salary payments.
• Official employment, with 25 days of vacation.
• Probation period - 3 months.